To the cent
Every invoice equals its order, and every payout deposit equals the bank line. When it cannot make them equal, it stops and says why instead of booking something wrong.
WooCommerce → QuickBooks Desktop
Your web orders in QuickBooks Desktop, to the cent.
NemoWorks Sync books WooCommerce orders, payments, refunds and payouts into QuickBooks Desktop Pro, Premier and Enterprise, through the Web Connector that comes with QuickBooks.
- Free version with 25 orders a month
- Each order looked up before it is booked
- 14-day refunds
How an order lands
One order in, one invoice out. Equal to the cent.
Coupons, shipping, fees and card fees go on as their own lines. Sales tax is checked before anything is written.
| Ridgeline trail pack × 1 | 229.00 |
|---|---|
| Shipping | 15.50 |
| Sales tax 8.75% | 20.04 |
| Paid | 264.54 |
✓ Matched
| Ridgeline trail pack | 229.00 |
|---|---|
| Shipping | 15.50 |
| Sales tax | 20.04 |
| Payment | 264.54 |
The log, in plain words: Invoice 4826 saved, 264.54.
Three promises
Built so the books stay right.
Never twice
Before writing anything it looks QuickBooks up first, so a run that dies halfway is picked up safely on the next one.
Read before you write
The Audit, the comparisons and every fix tool read first and show you the result. Nothing is written until you confirm.
What it does
Everything QuickBooks needs, nothing it doesn’t.
QuickBooks rounds tax per rate, so when its total would differ from what the customer paid, a small rounding line keeps the two equal.
In every version
- Orders, payments and refunds (credit memo plus refund), with the order number as the invoice number, or QuickBooks’ own numbering with the order number in P.O. No.
- Customers found or created by name or company; products matched to items by SKU, by hand, or with a fallback item.
- Sales tax as one QuickBooks tax item, a tax item per store rate, or the exact amount as one line for TaxJar and Avalara.
- Payment methods, shipping items per carrier, classes, terms, sales rep, invoice template, memo with order tokens.
- Product bundles, QuickBooks group items and assemblies; Enterprise inventory sites and bins.
- PayPal recorded in its own QuickBooks bank account; every gateway can land in its own account.
- A plain-language log of every run: “Invoice 4826 saved, 264.54.”
Paid plans add Paid
- Automatic sending on every Web Connector run.
- One deposit per payout that equals the bank line, for WooPayments and Stripe.
- Stock and prices from QuickBooks; the catalog sent either way, after you review it.
- Book past orders, and fix past payouts another tool put straight into the bank.
- Alerts by email or webhook (Slack) when something stops, and an optional daily summary.
See it
Inside WordPress, in plain words.
How it works
Five steps, careful from the first run.
- Install the plugin and open NemoWorks Sync in WordPress.
- Connect Open the connector file in the QuickBooks Web Connector and enter the password.
- First run It reads your accounts, items and tax items. Nothing is written.
- Choose Accounts, sales tax and matching, with a preview of a real order of yours.
- Dry run Then go live. Each order is looked up before it is booked.
Moving from MyWorks? Product and customer pairs import in one step, and orders it already booked are never booked again. How to move.
Plans
Pay for orders, not features.
Every paid plan has the same features and email support. They differ only in how many orders a month are sent automatically.
Starter
150 orders a month, sent automatically
$29 a month
$348 billed yearly, saves 26%
$39 a month
billed monthly
- Everything in the paid version
- Email support
Pro
500 orders a month, sent automatically
$59 a month
$708 billed yearly, saves 14%
$69 a month
billed monthly
- Everything in the paid version
- Email support
Enterprise
1,000 orders a month, sent automatically
$99 a month
$1,188 billed yearly, saves 17%
$119 a month
billed monthly
- Everything in the paid version
- Email support
Unlimited
No order limit, sent automatically
$119 a month
$1,428 billed yearly, saves 14%
$139 a month
billed monthly
- Everything in the paid version
- Email support
Free version
25 orders a month, sent to QuickBooks by hand from the Queue, with the same care: sales tax, bundles, groups, Enterprise sites, the Audit and MyWorks import. Coming to WordPress.org. Everything you set up carries over to a paid plan.
Prices in US dollars for one store. Sales tax or VAT is added at checkout where it applies. 14-day refunds. When a month’s orders are used up, automatic sending pauses until the 1st; you can still send orders by hand from the Queue, or upgrade to carry on (how orders are counted). Checkout and billing are handled by Freemius.
Free and paid
Start free. Upgrade when it saves you time.
| Feature | Free | Paid plans |
|---|---|---|
| Orders, payments and refunds to the cent | Sent by hand, 25 a month | Sent automatically |
| Sales tax modes, bundles, groups, Enterprise sites | Yes | Yes |
| Audit and MyWorks import | Yes | Yes |
| Payout deposits equal to the bank line | No | Yes |
| Stock and prices from QuickBooks | No | Yes |
| Send the catalog either way | No | Yes |
| Book past orders, fix past payouts | No | Yes |
| Alerts and daily summary | No | Yes |
| Email support | No | Yes |
What you need
Three things, most stores already have them.
WooCommerce
WooCommerce 8.5 or newer (HPOS supported), WordPress 6.5 or newer, PHP 8.1 or newer.
QuickBooks Desktop
QuickBooks Desktop Pro, Premier or Enterprise (US), 2014 or newer, with the QuickBooks Web Connector.
An SSL certificate
On the store: the Web Connector only talks to https addresses.
Questions
Asked before buying.
Does QuickBooks have to be open?
Not necessarily. When you allow the plugin to log in automatically (QuickBooks asks the first time the connector runs), the Web Connector can open the company file on its own, as long as no other company file is open in QuickBooks at that moment. Turn on auto-run in the Web Connector to have it run on a schedule.
Does it work with QuickBooks Online?
No. It is made for QuickBooks Desktop only.
What happens to orders I already entered by hand?
Each order is looked up by its number before anything is written. An order already in QuickBooks is matched, not booked again. Run the Audit first to see which orders are already there.
Where does the money go?
Payments wait in Undeposited Funds (or the account you pick), so each gateway payout can become one deposit that matches your bank statement. PayPal can be recorded in its own bank account instead.
Can I stop it from writing while I check something?
Yes. Switch off Write to QuickBooks in Settings. Nothing new is written, except past-payout fixes you already approved; reading (the Audit, lists, comparisons) still works.
Is any of my data sent anywhere?
Yes, to the NemoWorks service, our server that does the booking. Your store sends it the orders, refunds and products it syncs (including the buyer’s name, email and addresses), and the service writes them to your QuickBooks through your own Web Connector. Order details are encrypted with a key for your store and deleted 60 days after they are booked. Your Web Connector password, your QuickBooks file and card numbers never reach us. Details are in the privacy policy.
Books that match the bank, every payout.
Start with the free version, or let a paid plan send every order on its own.