Nemo WorksAn audit of a period you choose
It reads QuickBooks and sorts each store order: already there, a few cents apart and why, or not there yet. Reading only.
For bookkeepers
Built for the person who reconciles.
You keep the books for a WooCommerce store on QuickBooks Desktop. NemoWorks Sync is made so you can check it before it writes anything, see why when it stops, and tick each payout off against the bank in one line.
Before it goes live
Check an audit and a dry run before writing is switched on.
Writing to QuickBooks starts switched off. Everything below works while it is.
A dry run of real orders
The setup guide shows the invoice one of the store’s own orders would become, line by line, before the switch goes on.
Invoices already there are found first
Before writing, each order is looked up. An invoice already in QuickBooks for it is used when its total matches; when it doesn’t, the order stops with both amounts.
In the books
Entries you would have made yourself.
- For each order from your start date, an invoice and its payment (or the matching invoice already there), equal to the order to the cent, with shipping, coupons and fees on their own lines.
- Payments wait in Undeposited Funds. On paid plans, each WooPayments or Stripe payout becomes one deposit of its payments, refunds and fees, checked against the payout amount before it is written.
- Refunds as a credit memo and a refund, numbered after the order (4826R1).
- PayPal as its own bank account, if you keep it that way.
- Sales tax the way you file it: one tax item, an item per rate, or the exact amount on one line for TaxJar and Avalara.
Every day after
When something can’t match, it stops and says why.
It stops and says why
An order that can’t equal the store total isn’t written. The Queue shows both amounts and what to change; Retry looks it up again from the start.
A log in plain words
“Invoice 4826 saved, 264.54.” Each run says what was looked up and written, so you can trace any entry back to its order.
Email alerts and a daily summary
On paid plans, an email when an order, refund or payout stops, and a short summary of yesterday each morning, to the address you set in Settings, Alerts.
First-run check
A sheet to sign off the first order and payout.
After the first live run, compare one booked order and the first payout with QuickBooks, line by line: customer, items, tax, card fee, payment account, and the deposit against the bank. It prints without the site around it.
Questions
What bookkeepers ask first.
Does it change entries I’ve already made?
Not on its own. It adds customers, items, invoices, payments, credit memos, refunds and deposits. Two tools change existing records, both only after you review them: Fix past payouts (paid plans) moves payments booked straight into the bank to Undeposited Funds and deposits them per payout, for the payouts you tick; and sending the catalog to QuickBooks updates the items you pick.
Can I stop it writing while I look into something?
Yes: switch off Write to QuickBooks in Settings. The Audit, lists and comparisons keep working.
Does anyone need my QuickBooks login?
No. It works through the QuickBooks Web Connector on the computer that holds the company file. The Web Connector password and the company file never reach the NemoWorks service. Privacy policy.
What about orders from before we started?
Only orders from the start date you set are booked. On paid plans, Book past orders adds earlier ones after the Audit shows which QuickBooks doesn’t have.
I look after several stores. How does that work?
Each plan covers one store. If you keep the books for several, write to us: we’d like to hear how you work.
Let the next order book itself.
Set it up once, check a dry run against your books, and stop typing orders in. Every paid plan has every feature.
